improving change management planning, capability building, and program maturity.

A large credit union had an internal organizational change management (OCM) department that supported one of its largest internal groups with over 1,000 employees. Part of that OCM department included a local team whose role needed to be better understood because they had only engaged on an ad hoc basis on a handful of projects. Up until now, they had been largely reactive with no formal intake or prioritization process.

The local team had been asked to support a massive and highly visible financial systems implementation. 

With the increasing speed of change in financial institutions due to the need for digital maturity and the speed of customer innovation, the demand for OCM support was expected to increase moving forward. 

As a result, the team needed a way to increase visibility into the demand for its services and a process to manage their change management planning.

In response, the credit union asked Randstad Digital to lead the development of the local team’s organizational change management playbook to communicate and promote their OCM capabilities, summarize expected benefits, detail the team’s strategic view, and establish visibility needs. 

With the playbook, the team was better able to use their time, prioritize their needs, plan for the resources they needed, and improve their implementation timelines and effectiveness.

anchoring the change management process.

Using best practices and stakeholder input sessions as a guide, Randstad Digital began the process of crafting the organizational change management playbook.

First, the group outlined three key capability areas provided by the OCM team: change management knowledge and governance, communications plan and delivery, and learning plan and delivery.

Next, the team focused on the intake process for these areas, designing an assessment tool that could drive conversations to provide the necessary details and insights to determine the resource needs per project. This intake process was then tested against 10 management-defined projects to ensure its effectiveness.

Through these conversations, stakeholders also gained a better understanding of the different types of expertise and support the OCM team could provide to better assess future needs and communicate their value proposition to others through the playbook.

the playbook included the following information: 

what we do.

Through the playbook, the team promoted their key capabilities and demonstrated how they increase productivity and efficiencies before, during, and after project implementation. The OCM team worked with project teams to define how to address change management planning to achieve desired outcomes.

how we work with you.

The OCM team now had a structured and scalable process for intake that provided context, transparency, and visibility. First, project teams completed the intake form, providing context and visibility into the support needs. Next, the OCM team determined the change needs and made a go/no go/postpone decision. Finally, the team created a change charter for the project including information related to the objectives, success measures, roles and accountabilities, and more to define the key elements of a successful partnership for implementation.

how we measure our impact.

The team established checkpoints throughout the change project to define actions to increase readiness. At a minimum, checkpoints were at the beginning of the change team support, after 3 months, and after 6 months. The team also committed to six key measures (KPIs) to demonstrate progress and impact. These measures were leading indicators for future project performance.

a new level of program maturity.

The implementation of the organizational change management playbook not only empowered the team to evaluate their capabilities but also refined their service model, ensuring alignment with stakeholders' needs. This formalized approach effectively communicates the team's expertise, highlights key impact areas, and outlines optimal collaboration strategies to achieve desired outcomes. Click here to explore further insights from Randstad Digital.